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Terms and Conditions

Pancreatic Cancer UK – Community Fundraising Terms & Conditions
The following rules and conditions (the “Rules”) relate to your fundraising (“Fundraising”)in aid of Pancreatic Cancer UK (“PCUK”).

General

  1. It is my responsibility to read any terms and conditions issued by PCUK and comply with these Rules. 
  2. You agree that PCUK may use without payment any photographs, videos and other images in which you appear which you take during your walk and share with PCUK either via email or through social media; in our brochures, on our website, in social network marketing activities or any other relevant promotional materials. PCUK will not, however, identify anyone by name without their prior agreement. For further information on PCUK may use your photo and other personal data we process, please refer to our privacy policy  

Use of your information

  1. By providing your information when you register for your Fundraising, you agree that we will use this information for the purposes of supporting you with your Fundraising, processing your donations and any eligible Gift Aid, including to send you any requested materials. We may also contact you about our work, fundraising initiatives and opportunities to support us. If you do not wish to receive future marketing from us, please call 020 3535 7090 or email supportercare@pancreaticcancer.org.uk 
  2. Any personal information you share in the Facebook group, or any other data sharing platform [such as Strava or Fitbit], is at your own risk. Please make sure you update and manage your own privacy settings as you see fit.  
  3. All personal information held by us will be handled in accordance with applicable privacy laws and our privacy statement which can be found at https://www.pancreaticcancer.org.uk/privacy-policy/ or you can ask us for a printed copy.
  4. You agree that we may use any information you provide through the registration process to contact you about your registration if you do not complete your registration.

Fundraising

  1. You agree that in carrying out all fundraising in aid of PCUK, you will: 
    a. abide by any fundraising guidelines issued by PCUK from time to time which can be found at?https://www.pancreaticcancer.org.uk/get-involved/fundraise/fundraising-faq/  
    b. follow the Fundraising Regulator’s Fundraising Code of Practice www.fundraisingregulator.org.uk/code; 
    c. only use lawful means to fundraise and you must not do anything which harms or is likely to harm PCUK or PCUK’s reputation;
    d. PCUK must receive the full amount of sponsorship money donated to you. Money received in sponsorship for your Fundraising should not be used to cover the cost of any expenses in connection with your Fundraising
    e. be responsible for any costs, taxes or expenses incurred or arising in connection with your Fundraising.
  2. All participants have a legal responsibility to ensure that all fundraising monies/donations received in connection with your fundraising are paid to PCUK as soon as possible after the Fundraising, and no later than 4 weeks after your Fundraising. Money pledged via online fundraising pages is collected automatically. Participants may also pay in fundraising monies or donations by: 
    a. Calling the Supporter Care team on 020 3535 7090 with credit or debit card details to make a payment over the phone;
    b. or sending a cheque made payable to "Pancreatic Cancer UK" stating your full name and referencing your Fundraising.
    c. PCUK reserves the right to remove your Activity & registration if PCUK determines that you fail to meet the registration and/or health and safety requirements and/or fail to follow the Fundraising Regulator’s Fundraising Code of Practice (https://www.fundraisingregulator.org.uk/code) and/or if allowing you to complete your Activity is likely to harm the charity’s reputation.
  3. Should you decide to withdraw from your Fundraising, all sponsor forms and sponsor money collected must be forwarded to PCUK or, following a request from the sponsors, returned to the sponsors to the extent reasonably possible. You will contact PCUK immediately if you need to withdraw from your Fundraising. 
  4. If requested by us you agree to immediately stop fundraising for us and cease to represent yourself as acting on behalf of or in connection with PCUK and shall cease any use of PCUK’s name or intellectual property.

Use of Pancreatic Cancer UK Materials 

  1. You agree to refer to your Fundraising as "in aid of Pancreatic Cancer UK".
  2. You agree to use any materials supplied to you by PCUK for the purpose of your Fundraising, only in connection with such Fundraising and for the benefit of PCUK. You agree not to use such materials to carry out fundraising activities for any individual or organisation other than PCUK.
  3. You may not make changes to PCUK’s names, logos or materials or use any other names or logos in connection with your event. 
  4. You agree to stop using PCUK’s names, logos and materials immediately after your event, or if we ask you to do so at any time and return all such materials to us (or destroy them if we ask you to). 

Conduct

  1. All participants must abide by the Law and all up to date government advice when completing their Fundraising.
  2. We respectfully ask that all participants do not use aggressive or abusive language towards members of the public. You should also avoid behaving in a way which may cause injury or physical and/or emotional harm to members of the public, or which may cause offence or damage the reputation of PCUK. 
  3. We strongly encourage you to you refrain from consuming alcoholic beverages and from smoking, whilst completing your Fundraising and wearing any branded PCUK garments. 
  4. We respectfully ask that when wearing branded PCUK garments you act as responsible members of the public by using litter and recycling facilities available or taking litter home to dispose of responsibly. 
  5. PCUK cannot accept responsibility for the loss of participant’s personal belongings whilst Fundraising.  
  6. We ask that all participants who are part of the Facebook group behave in a respectful, kind and considerate manner. Specific community guidelines will be made available on the Facebook page however, PCUK reserve the right to delete posts, give warnings and issue temporary or permanent bans for breaches to either the letter or spirit of the community guidelines. Or for anything else not covered above that we believe needs similar action. 

HEALTH & SAFETY AND MEDICAL 

  1. By taking part in Fundraising, you confirm that, to the best of your knowledge, your general state of health and fitness is good and that you are healthy and fit (physically and medically) enough to take on your Fundraising and any associated challenges. You acknowledge that you are taking part in any Fundraising at your own risk. You accept that, should any medical or physical condition arise which is likely to affect your ability to take part, you shall withdraw from Fundraising in accordance with these conditions.
  2. Participants take part in the Fundraising at their own risk. PCUK shall not be liable for any injury or loss to persons or their property that might occur as a result of their participation in the Fundraising. For the avoidance of doubt, nothing in these Rules shall operate to exclude or limit any liability which cannot legally be excluded or limited. Participants are responsible for ensuring that they are sufficiently fit and healthy to take part in any Fundraising. Anyone unsure of their physical ability to take part in the Fundraising must seek medical advice from their doctor prior to the Fundraising.